If you’ve ever hosted an event, you're probably aware of the immense planning and set-up that goes into it. Successful events, especially in the corporate sphere, take time and effort. Understanding the struggle of everyone's tight schedule, we've put together a super easy do's and don'ts list for the next time you're asked to plan a corporate event.
Corporate Event Planning - The Do’s:
- Invite Everyone.
- When hosting a corporate invite, it’s important to invite absolutely everyone. And by everyone, I mean interns to top executives. In doing this, you not only set up for a welcoming and inclusive environment, but you also avoid any “event drama.”
- Amp it Up!
- By "amping" up your event, you’ll give office employees something to look forward to. They’ll be excited and ultimately bring their best attitude! Let everyone know that this will be a fun event filled with socializing, games, food, drinks, and so on - not just another boring meeting.
- Plan in Advance.
- Planning your event in advance will not only relieve stress, but it will give you more time to "amp it up" around the office! If this is a big event, you must remember that venues need to be booked months in advance, as well as caterers and DJ’s. Planning the overall “tone” of your event, and getting all the details in place ahead of time, will allow you to inform your office of who they can bring, what they should wear, and babysitters they might need to schedule.
- Make it Fun.
- This sounds like a simple one, but there’s actually a lot that goes into making a corporate event fun. Why? Well, you probably don’t want to set up for the same kind of fun you would have on a night out with your friends. In other words, you don’t want the fun of your event to center around alcohol (although it’s something you may want to include). With this, it’s important to pick a wide selection of food, maybe some more interesting or unique beverages, and think about games or dancing. What will the theme of your event be? Or will you even have one?
Corporate Event Planning: The Don’ts
- Charge Admission.
- This is a big no, no. You want attendees to feel welcomed and honored by the company at a corporate event. Try and create an atmosphere of gratitude for the company, and a feeling of appreciation for all employees within it.
- Lose your Charisma!
- Since you’re the one hosting the event, everyone is going to look to you to set the tone. If you present yourself as “too busy” or stressed out, your attendees will likely feel the same way. Therefore, make sure to put on a smile and remember to have fun!
- Pick a Bad Date.
- Picking a date is one of the most simple tasks of hosting a corporate event, and yet something people mess up all the time. Therefore, remember to check the company calendar before choosing when the event will happen. Asking around the office about schedules can also be helpful.
Well that's all for now! Feel free to leave a comment below.